Looking for the best project management software? We’ve got you covered with a list of the 11 best project management software for small teams, from project planning to project tracking!
Project management software is vital for project managers. It helps us keep track of our projects, our team members, and our progress. Without project management tools, project managers can quickly find themselves drowning in a sea of spreadsheets and post-its. The best project management software should be easy to use, with powerful features that will help you keep your projects on track and running smoothly.
An effective and efficient project management software will allow you to manage your project successfully and effectively, whether you have two people or 20. Keep track of all the activities involved in a project, including budgeting, ensuring team members’ collaboration, and managing participating resources. All elements are equally important when it comes to project management.
When it comes to project management software, there are several factors to consider, including assigning tasks to individuals, monitoring progress on each assignment, keeping track of the schedule, ensuring smooth communication for both managers and leaders, and allowing them to check up on the activity and project status at any time.
With the many project management software programs on the market, it can be tricky to find one that is a good fit for your team- especially if you’re working with a smaller group.
To make the decision simpler, we’ve gathered this information in one list as a comparison of project management solutions that you’re undoubtedly familiar with. These are the best project management software for small teams to handle small or large projects.
Best Project Management Software For Small Teams
There is a plethora of modern project management software for small teams these days. By the time this research is published, one or two more will have debuted, or I’ll have missed out on a few.
In any case, let’s dive in.
What Is Project Management Software?
Project management software is a category of applications that helps project managers and teams to organize and manage their projects. This type of software can include features for managing tasks, resources, time-tracking, budgeting, communication, and collaboration.
Everyone who is working on a project logs in to see what they’re supposed to do and when. These individuals keep track of their progress on those activities as well as any modifications, noting them down in notes.
People can also view what everyone else is doing, what requirements must be fulfilled for them to complete it, and then with the proper permission level.
The Different Types of Project Management Software
There are several different types of project management software available on the market today: from simple task trackers to more comprehensive project management suites. The best project management software for your team will depend on the project you’re working on, your team’s workflow and preferences, and your budget. Some popular types of project management software include:
Task Trackers: Task trackers are simple apps that help you keep track of individual tasks or tasks within a specific project. They usually have a very simple interface and are easy to use. Popular task trackers include Asana and Trello.
Project Management Suites: Project management suites typically offer a wide range of features, including task tracking, time tracking, project planning tools, collaboration tools, and more. They are ideal for teams that need a lot of functionality and flexibility. Popular project management suites include Microsoft Project and Primavera PPM.
Collaborative Tools: Collaborative tools such as Google Docs, Slack, and Evernote allow team members to collaborate on projects in real time. These tools are perfect for teams who need to be able to easily communicate with each other online.
The best project management software for you will depend on your specific project and project management needs. If you need project management software that is specifically tailored to your project, try asking yourself the following questions:
- Does the project management software allow project managers to easily assign tasks and track project milestones?
- Does this project management app allow for teams of more than five people?
- Is there a central place where all team members can collaborate on projects together, including being able to review documents in real-time with others if necessary?
What Can You Do With A Project Management Software
Depending on the sort of project you’re working on. So, if you’re creating a new mobile app, you’ll need project management software to keep track of the schedule, budget, and resources. But if you’re working on a project to redesign your company’s website, then you’ll need different features, such as the ability to create prototypes, track revisions, and manage feedback from stakeholders.
If your app is live and you’re just doing bug fix updates, you’ll need to simplify it down to a Kanban board like JIRA or Trello, or a spreadsheet.
Many times, less is more: you don’t want to burden developers, designers, testers, or the team with excessive project management software capabilities. If they need to be in the project management software to update their status every day, they’re not contributing to project success.
In this situation, a project management tool that doesn’t get in the way is ideal. The main objective of every project is to complete and deliver it to the client. If project management software prevents you from doing so or takes away time that could be spent working on your project, then it’s a problem.
How We Choose The Best Project Management Software
If your project is fairly simple and you don’t have a lot of people working on it, any project management software will do. But as projects get more complicated, with more team members and different tasks that need to be completed, the best project management software starts to become more important.
That’s why we’ve put together this list of the best project management software for small teams – so you can find the right app for your specific needs. Each project management tool has its own benefits and drawbacks, so it’s important to choose the one that will work best for your individual project.
Project Management Software For Small Teams
Here’s our pick of the best project management software for small teams:
Trello – Best For Simplicity
If you’re looking for a project management tool that is simple to use and doesn’t require any training, then Trello is the best option for you. With its Kanban board layout, Trello makes it easy for team members to see what tasks need to be completed and who is responsible for them. Plus, there are tons of integrations with other apps and services that can help you get more done.
Asana – Best For Task Management
Asana excels at task management, making it perfect for projects that have lots of individual tasks. With its ability to create custom fields, Asana can track just about any detail you need. Plus, Asana offers a lot of flexibility in terms of project templates and workflows, so it’s easy to set up the tool to match your team’s needs.
JIRA – Best For Complex Projects
If your project is complex with lots of moving parts, Jira is probably the best project management software for you. It has all the features you need to manage tasks, defects, sprints, and more. And if your team is used to working with agile development methodologies, Jira will be a perfect fit.
It’s the project management software that I use most often with my team.
Wrike – Best For Collaboration
Wrike is perfect for teams that need project management software for project collaboration. It has a lot of project templates and plenty of features to help you stay on top of your work, but it’s not as focused on project reporting as some others on our list.
Basecamp – Best For Small Teams
Basecamp is the perfect tool if you’re working with small teams that don’t need all the bells and whistles offered by more robust project management apps like Asana or Jira. With easy task creation and status updates, Basecamp helps everyone keep track of their progress so they can focus on getting things done instead of staying up-to-date with everything going on in other people’s projects.
Airtable – Best For Organization
Airtable is a great option if you need something that’s both project management and organization tool. With Airtable, you can create custom project templates to fit your specific needs, then use those templates to track everything from individual tasks to meeting notes. You can also easily share project updates with team members or clients so everyone is always on the same page.
Notion – Best For Agile Team
Notion is a great all-in-one project management software for small teams that want to be able to easily move from project planning to project execution. It’s so simple to use that even project managers with little to no experience should be able to use it, but it’s also powerful enough for project management experts.
It has a simple interface that makes working on your team communication and collaboration easy. It offers the ability to create custom project templates, organizes information into different boards (like Kanban), collaborate in real-time through chat features, and leave comments throughout projects so everyone knows what needs to be done next without having meetings or sending emails back and forth constantly.
Monday.com – Best For Building Custom Workflow
Monday.com is best for project managers who need to create a custom workflow. The app is extremely customizable, so you can mold it to fit your needs exactly. This also makes it difficult to use if you’re not familiar with coding or scripting. However, once you have everything set up the way you want it, Monday.com will be one of the most efficient project management tools out there.
ClickUp – Best For All-In-One Project Management Software
ClickUp is best for project managers who want all-in-one project management software. The app provides a full suite of project management features, and it’s easy to use too. It also has some fun integrations, such as being able to connect with Slack or Google Calendar and having notifications pop up in those apps when you receive them on ClickUp.
ClickUp is a collaboration tool that allows teams to work more efficiently. It includes tools for content authoring, sharing, and collaborative editing with Wikis and papers. Users may leave comments on documents and tasks, as well as assign comments and communicate with other team members through the use of comments. Reporting capabilities include the ability to design personalized dashboards, as well as six pre-designed report types for team reporting.
Zoho Projects – Best For Flexibility And Customizations
Zoho Projects is project management software with over 300 templates and thousands of add-ons to choose from. The tool allows users to track tasks, and collaborate on documents, task managers, and timesheets. It also includes a project reporting module which is great for project managers who need visibility into their team’s project status.
Zoho Projects’ Gantt chart generator, Kanban-style task management, and high-level features such as resource utilization graphs, critical path, baseline tracking, and automation tools combine to give a comprehensive and unique experience for teams of all sizes.
Walling – Best For Organizing Ideas
Walling is a simple app to keep track of all of your ideas and tasks, as well as team collaboration. Walling is easy to use; simply drag and drop any picture, text, or link onto your wall. It’s wonderful for collecting ideas, keeping track of what you need to accomplish, sharing project news updates, or just remembering things.
It’s a project management software that uses the same principles as Trello, Notion, and Airtable; however, I liked how it looked because everything about my ideas is given on one page – laid out very clearly.
So, there you have it, our list of the 11 best project management software for small teams. I hope we’ve given you some ideas on how project management tools can improve your team and workflow.
Remember, no single solution will meet all of your demands. And, no tool will be simple to use than the one before it. It is up to you, as the project manager, and your team to discover what works best for your project.
Now, let’s launch.